Data & Compliance Officer Vacancy

Location: Slough (Temporarily remote then hybrid)

About the role

We are recruiting for a Data & Compliance Officer to join our Audit & Compliance department to process accurate and timely data for all learners in time for monthly ESFA submission. The successful candidate will carry out compliance checks on documentation and report any non-compliant actions to the Audit and Compliance Manager.

There will be occasions for interaction with other internal stakeholders to drive continuous improvement that mitigates any financial Education Skills Funding Agency (ESFA) and other funding stream clawback. ESFA funding rules and other external guidance documents will form the foundation of data entry and audit checks.

This role will be a mixture of remote working and 2-3 days per week in our Slough Head Office per week.

The successful candidate will have data entry experience, an understanding of the training sector and the importance of adhering to funding rules.

As a Development Coach at Impact Futures and The Childcare Company, you will join a team of dedicated professionals providing apprentices and qualifications to learners in a range of sectors across England. You will also be joining Impact Futures and The Childcare Company at an exciting time of growth and enjoy the benefits of an organisation with a strong focus on people and culture.

  • Audit enrolment documentation prior to data entry on PICS' Individualised Learner Record (ILR) to ensure ESFA compliance
  • Process data through PICS and Smart Assessor for our apprenticeships, Adult Education Budget (AEB) courses, traineeships, Advanced Learner Loans and commercial learners, including new starters, achievers, early withdrawals and change requests
  • Ensure all ILR data corresponds with learner documentation
  • Update ILR data with any changes through the learner’s programme
  • Apprenticeship Service data entry for all apprentices
  • Support with apprenticeship service data lock report
  • ILR data error checks to ensure quality of data is maintained
  • Keep up to date with ESFA funding rules
  • Support with other tasks as directed by Data Manager

About you

You will:

  • Have exceptional attention to detail
  • Have a good understanding of ESFA and other funding rules
  • Have data entry experience
  • Have provblem-solving and analytical skills
  • Be solution-driven
  • Have effective written and verbal communication skills
  • Have experience of working with PICS or a similar Management Information System
  • Have good ICT skills including proficiency of the Microsoft Office package (including Excel)
  • Have experience of operating in a paperless environment

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

About us

The Childcare Company and Impact Futures are some of the UK’s largest independently owned training providers.

In our daily mission to deliver outstanding learning and development to our national network of learners, we’re on the lookout for passionate delivery staff to join our innovative teams.

Over 3,000 learners currently place their professional development in our hands, with sector specialisms across adult care, clinical healthcare, early years childcare, residential and community childcare, teaching and education or business services careers.

Our expertise is underpinned by our Ofsted Grade 2 ‘Good’ accreditation, and learner-centric delivery is at the heart of our continual operational evolution to ensure our learners receive an outstanding learning journey.

To achieve our ambitious growth plans of reaching 6,000 on-programme learners by July 2021, we’re constantly looking to recruit high-quality delivery staff to join our vibrant operational teams.

By joining our team, you’ll become part of our LIFE Culture:


We stand by our employees and trust in your knowledge and experience to help us grow and evolve.


We don’t sit quiet if something isn’t working, and we don’t want you to either, operating an open door policy across the organisation to encourage innovation.


Work without fun, is no fun! We’re focussed on making our operational success a fun journey to be a part of. After all, we spend a significant amount of time at work, why would anybody want to make it drab?


You join our team as an expert, not just an employee. We know it takes an army of experts to deliver high quality, national training, and are invested in your development and growth.

Apply now and make your impact

To apply for this vacancy, complete the form below. Alternatively, for a confidential chat about this role, please contact our Recruitment team, by calling 01753 596 004 or by email.

Data & Compliance Officer Vacancy Form
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Job offers are subject to a satisfactory DBS check.